Vendor Guide – La Villita – Coffee Festival

/Vendor Guide – La Villita – Coffee Festival
Vendor Guide – La Villita – Coffee Festival 2018-11-28T20:38:46+00:00

The Boho Market

at the San Antonio Coffee Festival

La Villita 

Vendor Guide

Only items approved on the vendor application are eligible to be sold at The Boho Market.

Vendors must be in accordance with all federal, state and local laws, permitting and licensing requirements.

Food vendors must meet all city and state requirements. For more information please contact City of San Antonio Food Licensing and Permitting online or at (210)-207-8780.

Duct Tape must be used to cover any electrical cords running across pathways, to secure from tripping hazard.

Vendors are required to clean up, remove trash and pull tape marking the booth at the conclusion of the event.

The Boho Market is a family-friendly event.

Each vendor is required to promote the event and support other vendors. We will not tolerate bullying of any kind!

The Boho Market takes place RAIN OR SHINE.

Before applying, please be sure you have at  least one product that is coffee themed as a part of/in addition to your regular merchandise. 

Our regular First Friday event will be going on Friday, January 4th! Overnight security will be on site, so if you would like to participate in both events you can leave your set up overnight. However, we recommend removing all products and only leaving booth structure (tents, tables and displays).  The Boho Market, La Villita and The City of San Antonio will not be held liable for any lost or stolen items.

Vendor FAQ

Where does the event take place? Will it be indoors or outdoors?

Outdoors at La Villita 

418 Villita St.

San Antonio, Tx 78205

How do I become a vendor?

Apply! There is a $5 fee to apply. Once you have submitted your vendor application we will sort through applications and notify you about acceptance. If you are selected, we will email you a confirmation within TWO weeks. Follow the link in the confirmation email and pay for your booth! You have 72 hours to pay for your booth or you forfeit your spot.

Once I apply do I automatically get a booth?

No! Spots are limited. We want this to be a good fit not only for our vendors but our attendees as well. We are selective in the vendors we choose to represent The Boho Market based on quality, affordability and what we believe will represent the desires of our guests at this special event.

How long does it take to be approved as a vendor?

Once you submit your application fee and a completed application you will be notified within TWO weeks. If you have any questions regarding acceptance status please reach out! 

Booth Specifications

What is the booth size and cost?

10×10 booth – $100

20×10 booth – $175

Can I share a booth?

Yes, you and one other vendor can share a 20×10 booth. We will need both vendors to apply individually and tell us in the notes section of the application that you intend on sharing one 20×10 booth! Be sure to list the other vendor!

What does the booth look like?

Each booth will be a taped off 10×10 or 20×10 taped space, no backing is provided. 

You are not allowed to hammer or deface any of the property that does not belong to you.

Your booth must be self-sufficient and remain within the allocated taped off space.

Booths are prohibited from overflowing into the walkways.

Tents are not required, however if you choose to bring one 25lb WEIGHTS ARE REQUIRED FOR EACH LEG.

Is there electricity?

Yes, electricity is available but not guaranteed. You will need to supply your own extension cords and surge protectors. Please email us if you are concerned about not getting the electricity you need.

Do you provide tables, tents and chairs?

No. You will need to provide your own tents, tables and chairs for this event.

Do I need a permit?

Each business must be registered with all applicable agencies and should have a valid state sales tax ID number. The business owner is responsible for paying sales tax in accordance to all federal, state and local regulations.

What is the cancellation Policy?

Cancellations up to 30 days prior to the event will be refunded the full amount minus a $75 cancellation fee, and we hope that you will be back for future shows! Unfortunately, cancellations within 30 days of the event will not be refunded.

As a vendor do I have to pay for parking?

Yes. Parking is available in various lots around the venue. You can park in a 15 minute loading zone for unloading. Street parking is free after 6pm.

What are set up times?

Set up will be Saturday from 8am – 10am. 

Social Media Promotions and Giveaways

Each vendor is required to promote the event.

Does every vendor get featured on social media?

The Boho Market’s main objective is to promote the event, which benefits every Boho vendor! Unfortunately we cannot guarantee each vendor a feature.

The Boho Market will be organizing giveaways leading up to the event, we encourage each vendor to get involved! Please reach out to info@thebohomarket.co if you are interested in being part of a Boho giveaway!

The Boho Market Terms and Conditions

The Boho Market takes place RAIN OR SHINE. Cancellations up to 30 days prior to the event will be refunded the full amount minus a $75 cancellation fee, and we hope that you will be back for future shows! Unfortunately, cancellations within 30 days of the event will not be refunded. Any damage caused to the venue by vendor must be paid at their own expense. Vendors are not permitted to break down early. Vendors are required to clean up and remove trash and pull tape at the conclusion of the event. The Boho Market may arrange for photos and/or video to be taken at events and used for promotional purposes.  This may include printed documents or media, editorial coverage, advertising press and use on the internet. Each vendor shall have full knowledge of the Vendor Guidelines as well as the Terms and Conditions and is bound by them in all respects.

If you have any additional questions, feel free to reach out to us at info@thebohomarket.co!